# Configure phones

(Terminals / Standard terminals view)

Configure the reception phone and room phones.

You can store pre-defined functions or call numbers on the available configuration keys, if necessary (for example a number key for reception).

On the reception phone you can define a room key with advantages for each guest room. If the reception is working exclusively with the Hospitality Manager, the reception phone does not need to be configured.

After configuring the phones, you reach the end of the Hospitality configuration assistant. Your communication system is now configured and ready for operation. You can also make changes at any time later on and to adapt your Hospitality and Hotel solution even more precisely to your customer’s requirements.

Before you complete the work here, you should create a backup of the configuration data Maintenance / Data backup view).

## Defining the system phone as reception phone

1. Expand the reception phone with expansion key modules so that, if possible, you have the number of guest rooms plus 5 to 7 configurable keys.

2. Set the reception keys according to the table below.

3. Set a room key for each guest room. Enter the name of the room in the name field or leave it blank.

Table 1. Hospitality functions
Name | Function on Mitel 6873 SIP | Function on MiVoice 5380 / 5380 IP
Reception menu | Access to the reception menu | Access to the reception menu
Room configuration menu | – | Access to the room configuration of a specific room.
Room configuration | Access to the room configuration of a specific room. | Sets all room keys on the connected expansion key modules to room configuration mode.
Room list | Access to the room list overview. | –
Check-in | – | Sets all room keys on the connected expansion key modules to Check-in mode.
Check-out | – | Sets all room keys on the connected expansion key modules to Check-out mode.
Check-in/check-out | Allows to perform check-in/checkout operation of a specific room. | –
Notification | Displays the list of currently active notifications. | Sets all room keys on the connected expansion key modules to notification mode.
Wake-up call | Displays the list of all wake-up calls showing entries in time order with expired ones at the top. | Sets all room keys on the connected expansion key modules to wake-up call mode.

Parent topic: The Hospitality Configuration Assistant
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