# Create a Master Distribution List by Phone

To create a Master (System) Distribution list:

1. Ensure the administrator’s mailbox has an FCOS that supports distribution lists.

2. Enter the server’s extension number.

3. Log into the administrator’s mailbox (the following steps are typical. Logging into the administrator’s mailbox could differ at your installation, depending on integrations and other optional features that are installed):

4. Press the * button and enter the administrator’s mailbox number.

   - Enter the administrator’s passcode.

   - Press 8 for User Options.

   - Press 5 to create or modify a list.

   - Enter the list number preceded by a 0 (zero); valid list numbers are 1 to 99, entered as "01" through "099."

   - Press 6 to name the list.

     - Record a list name.

     - Press 9 to save the name.

   - Press 2 to add a member name to the list. Enter the number of the mailbox that you wish to add.

     - The server confirms the entry: "<user’s name> added." Repeat this step for each mailbox to be added.

   - Press 9 to save your entries and exit to the Main Menu.

## Modify a Master Distribution List

1. Enter the server’s extension number.

2. Log into the administrator’s mailbox (the following steps are typical. Logging into the administrator’s mailbox could differ at your installation, depending on integrations and other optional features that are installed):

   - Press the * button and enter the administrator’s mailbox number.

   - Enter the administrator’s passcode.

   - Press 8 for User Options.

   - Press 5 to create or modify a list.

   - Enter the number of the list to be changed. The system indicates: "You are modifying <list name>."

3. Press P (the 7 key) to Play all the members of the list. This step is not essential, but it may prevent you from modifying the wrong list.

4. Press A (the 2 key) to Add a name to the list, or Press D (the 3 key) to Delete a name and then enter the number of the mailbox to add/delete. The system confirms the entry: "<User Name> added (/deleted)."

5. Repeat Step 4 for each mailbox to be modified.

6. Press X (the 9 key) to save the modified list and exit to the Main Menu.

Parent topic: Distribution Lists