# Phonebook Report

## Overview

The Phonebook Report is an alphabetical listing of mailbox names. It shows the corresponding mailbox number and GCOS assigned to the mailbox. You can print the report or display it on the maintenance console.

When you choose the Phonebook Report option, the system uses the Dial-by-Name database to create a phonebook. The mailbox owner’s name is included in the Dial-by-Name database only when:

- Dial-by-Name function is enabled

- Feature bit 092 (User will be in Dial-by-Name database) is assigned to the mailbox FCOS.

A sample phonebook report is shown here:

>>>Acme Management Systems<<< PHONEBOOK Tue Apr 31, 20xx 12:57 pm NAME MAILBOX GCOS -------------------------- -------- ----- ATTEND. MB 3850 2 Allen, Debbi 3852 9 Allen, Richard 511 14 Bau, Lee 255 14 Barry, Randall 601 14 Borregas, Rita 3809 9

## Run the Phonebook Report

1. From the Main Menu, select (R) Reports and then (J) Phonebook Report.

2. Select an output routing for the report:

   - C to send the report to the console without pausing

   - P to send the report to the console, pausing as the screen fills

   - F to send the report to a file on the server

   - A to append the report to an existing file on the server

The system displays, saves, or prints an alphabetical list of every mailbox owner’s name, mailbox number, and the GCOS assigned to the mailbox.