# Port Reservation Settings

The Port Reservations feature allows you to monitor and manage port usage for conferences. The Port Reservations Report provides conference related information on MiCollab Audio, Web and Video Conferencing for the date and time range selected when Port Reservation Settings are configured.

To preserve ports on the server for one-time and recurring conferences, Mitel recommends that you do the following if you select Enable Port Reservations:

- Make sure the Allow user to schedule conference if conflict occurs option (below) is not selected.

- Select Reservationless Calls Not Allowed under the Conference Settings option under Default User Settings.

Note: Do not enable Port Reservations if MiTeam, MiCollab Microsoft Outlook Plugin, or Ad-hoc Meeting is required. When the Enable Port Reservations option is enabled, MiTeam users are unable to join a stream and users will be unable to create a conference with the MiCollab Microsoft Outlook Plugin.

## To configure port reservation settings:

1. From the MiCollab Audio, Web and Video Conferencing main page, click Port Reservation Settings in the navigation pane.

2. Configure the following options:

   - Enable Port Reservations: When you select the Enable Port Reservations option, the MiCollab Audio, Web and Video Conferencing server tracks how many audio and web conferencing ports are scheduled for use at any given date and time. Note the following for the Enable Port Reservations option:

     - When you select Enable Port Reservations:

       - All prior scheduled conferences are set to 0 (zero) ports available. All currently scheduled conferences must be modified to reserve conference ports.

       - Mitel recommends that you select “Reservationless Calls Not Allowed” under Default User Settings to preserve ports on the server for one-time and recurring conferences.

       - The “To listen to this recording using your telephone” area on the Recording page is hidden and is not available to the user. This prevents ports from being used that may conflict with ports reserved for scheduled conferences.

         Note: Audio (Listen only and 2-way audio) need a audio port and Web Share needs a web port to start sharing.

     - When you do not select Enable Port Reservations, the “Conference Size” field on the One-time, Recurring, and Reservationless Conference Web pages is hidden. The conference size is not relevant when the server does not track port resources.

       Note: To preserve ports on the server for one-time and recurring conferences, Mitel recommends that you do the following when you select Enable Port Reservations:

       - Make sure the Allow user to schedule conference if conflict occurs option is not selected.

       - Select Reservationless Calls Not Allowed under the Conference Settings option under Default User Settings.

   - Allow user to schedule conference if conflict occurs: If the “Enable Port Reservations” is selected, selecting the “Allow user to schedule conference if conflict occurs” option allows users to schedule a meeting even if the total number of attendees exceeds the number of licensed ports available. When the number of ports is exceeded, the user is prompted that not all attendees for the meeting may get in the conference if they choose to schedule it for that specific date and time. However, the user will still be allowed to schedule the conference.

   - E-mail administrator on scheduling conflicts: If the “Allow user to schedule conference if conflict occurs” option is selected, selecting the “E-mail administrator on scheduling conflict” option provides the MiCollab Audio, Web and Video Conferencing administrator with an e-mail message any time a user chooses to schedule a conference after they are warned about potential port licensing conflicts.

3. Click Save, and then click Ok at the prompt.

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