# Personal ID

MiCollab Audio, Web and Video Conferencing 5.0 introduces Personal ID which is a unique numeric identifier for each user of the system. The Personal ID provides a way to identify and link audio and web participants. The Personal ID also allows for a level of control over who is allowed access to conferences. This feature especially impacts the Join Page and the process associated with joining a conference by phone.

Personal ID has two main purposes:

- Uniquely identifies participant’s conference legs for the merging of audio and web legs.

- It provides finer control over who has access to conferences.

Personal IDs can be defined in one of three ways:

- Through the MiCollab Audio, Web and Video Conferencing user interface (under Settings)

- The system administrator can create, modify and delete Personal ID for system and Add Guest User.

- From the publicly accessible join page, guest users can have a Personal ID auto-generated for them.

System Options:

- A new setting under System Options called Prompt for Access Code First. When selected the Access Code will be required before the Personal ID can be entered when accessing the Audio portion of the conference.

Note: If a conference does not require Personal ID's and if a user is not a system or guest user, they can enter the conference by typing their name. In this case, a temporary Personal ID will be generated for that user. This temporary Personal ID will remain valid while the conference is active.

## Leader impact:

The following options under Call features are available when setting up or editing a conference:

- Personal IDs are required to enter the conference:

  - If selected, participants must enter their personal ID to join a conference.

  - If not selected, participants can choose to enter their personal ID but it is not mandatory.

- Conference access requires approval:

  - If selected (the above option is also automatically selected), the leader will need to approve each user via the e-mail requesting approval or by using the View Participant Approvals menu item in the Collaboration Client. Alternatively, the leader can use the Approval tab in My Conferences to approve users. Once the registration is approved, an e-mail is automatically sent to the participant indicating Approval Granted.

- Restrict duplicate personal IDs on audio connections:

  - If selected, duplicate IDs are not allowed on audio connections.

## Participant impact:

Depending on the option selected by the leader, participants may be forced to enter a Personal ID upon joining a conference. The email invitation will indicate if a Personal ID is required to attend the conference. Additionally, as stated under Leader impact, if Personal ID approval is required, the participants will receive an email once the leader has approved their attendance indicating Approval Granted.