# Overview

System-wide distribution lists are created in the administrator’s mailbox. These are called primary lists, and can be accessed by any mailbox on the system. Primary lists eliminate the need to store the same large distribution list in more than one mailbox.

For example, one list may contain the mailboxes of everyone in the company; a second list may exist for the Personnel Department; a third may list mailboxes in the Finance Department.

Like ordinary distribution lists, primary lists are created from the User Options Menu. They are numbered from 01 to 09, like users’ personal distribution lists. When users want to send messages to a primary list, they must add an extra zero to the beginning of the list number to tell the system to access a primary list and not a personal distribution list. (For example, users enter 001 to access primary List 01.)

## Using a Primary Distribution List

- To make a message for a Primary List the mailbox must have feature bit 020 (Make) and feature bit 034 (Make to primary distribution list) in its FCOS.

- To give messages to a primary list, the mailbox must have the feature bit 035 (Give to primary distribution list) in its FCOS.

- To receive a Primary Distribution List message:

- - The mailbox can receive a primary list message either through the Make or Give command.

  - The mailbox must have feature bit 045 (Receive primary distribution list message) in its FCOS.

To distinguish a primary list from an ordinary distribution list, users must add an extra zero (0) to the beginning of the primary list number.

To send a message to the members of Primary List 01:

1. Log in to your mailbox.

2. Press M to Make a message. The system prompts: "Enter mailbox number to make message for."

3. Enter 001.

4. The system prompts: "Record a message for Primary List <name>."

- Managing Distribution Lists