# Access the Telephone Administration Menu

Administration by Phone can only be performed from the administrator’s mailbox. Follow these steps to access the telephone Administration Menu:

1. Enter the system’s main extension number to reach NP Receptionist.

2. Log in to the administrator’s mailbox:

   - Press the star key (*) to enter the message center.

   - Enter the administrator’s mailbox number to enter the Voice Mail system

   - Press the star key (*) to indicate that you are the owner of this mailbox

You hear the Administrator’s system greeting: "Hello <administrator’s name>. Please enter your passcode."

3. Enter the administrator’s mailbox telephone passcode. You are now logged in; you hear the standard prompt:

1. - Enter M to make a new message

   - Enter U to change User options

   - Enter X to exit

4. Press U (the 8 key) for the User Options Menu. You hear the standard User Options Menu, offering options to change name, greeting, passcode, etc.

5. Press the star key (*) to access the Administration Menu. The system plays the telephone Administration Menu:

Press | Menu
A | Add a New Mailbox
D | Delete a Mailbox
M | Modify a Mailbox
P | Change a Mailbox Passcode
K | Change System Clock
I | Initiate Mailbox Backup to Floppy Diskette (no longer supported)
U | Usage Statistics
X | Exit Administration

## To Record a Name for the Administrator’s Mailbox

The system plays a greeting to the administrator when you log in. A name can be recorded with the Name command.

1. Log in to the administrator’s mailbox by following Steps 1 to 3 in “Access the Telephone Administration Menu”.

2. When you hear the Main Menu, press U (the 8 key) for the User Options Menu.

3. Press N (the 6 key) to change the mailbox Name.

4. Press R (the 7 key) to Record the name.

For security reasons, do not name the mailbox "Administrator’s Mailbox". Unauthorized users should not know that they have accessed a special-purpose mailbox.