# Manage Recordings and Documents

#### To Manage Recordings and Documents:

1. From the MiCollab Audio, Web and Video Conferencing main page, under Monitoring, click Manage Recordings and Documents from the navigation pane. The page shows a listing of recordings and Documents.

2. From here, you can perform the following operations:

- Delete: Manually delete a selected file.

- Mark them as permanent: In this case the recording will never be auto deleted. The only way to delete recordings marked as permanent is for the administrator to select a record and manually delete it from the admin portal. Once a record is marked as permanent, it cannot be changed back to a time limit expiration.

- Save for 1 more month: This option will postpone the deletion of the selected file(s) for a month.

- Backup: This option will provide the admin an option to save files to an external drive.

The administrator can sort the order of the table presented by clicking on the column header. All the columns are sortable. By default the columns are sorted by the recordings and documents date with the oldest recordings and documents showing first.

NOTE: Days to Delete Field will be used to determine which recording/document gets deleted. As each day passes, the days to delete will decrease by 1. When the number hits 0, the recording will be marked for deletion. It will be deleted during the nightly cron job activity.